The archive for an assemblage of excavated Roman site-finds consists of the coins themselves, in appropriate storage, as well as the completed Roman Coin Identification Template + Resources workbook and a coin report. The coins should join the other finds at the receiving institution, accompanied by a digital copy of the Roman Coin Identification Template + Resources workbook (specific plans for deposition with the recipient museum or archive should have been discussed and agreed at the beginning of a project).
The digital archive also should be uploaded as a separate file to OASIS as part of the excavation or site record. OASIS V shares information with regional Historic Environment Records (HERs) and respective national heritage organisations and, after review, this is also made available for public release in the Archaeology Data Service (ADS) Library.
Note: the ADS does not recognise .xlsm files among the preferred or accepted file formats for archiving, and the file should be saved as an .xlsx, .xls, or .csv file before it is submitted to the project archive. This is best done using the blue button on the Template’s coversheet (ADS_spreadsheet_metadata), which includes the file-level metadata required by the ADS to archive and disseminate data.
