We are recruiting for a Senior Administrative Assistant to join our team to support the delivery of projects, product and services.
The Chartered Institute for Archaeologists (CIfA) is the professional home for archaeologists in the UK and overseas. We set high standards and benchmark good practice in archaeology to inspire trust in, and respect for, the profession of archaeology. As well as providing training and networks for over 4000 members, we develop and deliver regulated qualifications, accredit undergraduate degree programmes in archaeology and undertake a range of funded projects aimed at supporting the archaeology sector.
We are a fully remote organisation with home-based staff located across the UK. We work collaboratively online using MS Teams, with regular one-to-one, team and project meetings. You can find out more about our work at www.archaeologists.net.
We are looking for a focussed and self-motivated individual to provide administrative support across the professional skills and standards areas of our work. You will have excellent organisational and administrative skills, good attention to detail and be confident communicating with stakeholders in a customer facing role. You will be familiar with a range of IT systems, particularly Office365 and be confident using databases and spreadsheets.
Key tasks include
- providing efficient and effective support for meetings
- liaising with stakeholders including learners, training providers and employers
- data collection and reporting
- keeping accurate records in line with GDPR requirements
- updating documents and webpages
- liaising with finance colleagues to ensure timely invoicing and grant payment claims
Salary and benefits
- 27 days annual leave, 3 additional company holiday days between Christmas and New Year plus bank holidays (pro rata for part-time positions)
- Flexible working arrangements
- Group life scheme
CIfA’s policy on equal opportunities
CIfA is committed to implementing a policy of equal opportunities in archaeology. In line with our equal opportunities policy, we want to ensure that no job applicant receives less favourable treatment or access to opportunities for training and development on any grounds not relevant to employment practice.
CIfA would like to actively encourage qualified individuals to apply for this position, regardless of background or personal disability. If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or associated documents, please contact admin@archaeologists.net
You can download the full job description and person specification at Senior admin assistant vacancy | CIfA
To apply, please send us a cover letter explaining how you meet the job description and person specification, along with a copy of your CV, using ‘Senior Admin Assistant’ in the subject line to admin@archaeologists.net. .
Closing date for applications is 5pm, Monday 5 May. Interviews are expected to take place Between 21 and 23 of May. Please indicate in your cover letter any dates of unavailability
For an informal discussion about the post, please contact Cara Jones, Head of Skills and Development at cara.jones@archaeologists.net