Welcome to the Groups Toolkit, a collection of documents that will help support your committee in the running of your group's activities.
Click the sections below to access templates and supporting documents. If you have any questions, please email groups@archaeologists.net.
If you are new to a committee, you can also find useful information in our new committee members pack below.
Welcome to your Group committee, they are excited to have you on board and look forward to working with you. Below you will find some useful information selected from the wider Groups Toolkit to help you get started in your role.
If you have any questions please get in touch with your fellow committee members or email groups@archaeologists.net.
Looking for a quick answer? Read our group committee member FAQs
CIfA dignity and respect statement for staff and others engaged in CIfA activities
These documents are for your reference and include the regulations governing Area and Special interest Groups. Please familiarise yourself with them to help inform the running of the group.
CIfA dignity and respect statement for staff and others engaged in CIfA activities
CIfA Competition law compliance training presentation (Youtube)
These documents are to support you in running a group. Key contacts are your fellow committee members and CIfA's Member Engagement Coordinator (groups@archaeologists.net).
2.1 Group three year plan template to identify which activities your group wish to carry out over a three-year period, and for succession. They are flexible documents and owned by you. This plan allows CIfA to allocate staff time to help support you and confirm budgets.
2.2 Committee meeting agenda and minutes template - please submit these for upload to your group's webpage within a month of the meeting.
2.3 Annual General Meeting (AGM) agenda and minutes template - please submit these for upload to your group's webpage within a month of the meeting.
2.4 AGM counter - please use this to help calculate when you need to let the group know about your AGM and to allow time for nominations.
2.5 Specialist competence matrices have been developed by Group committees to help applicants for CIfA accreditation and are reviewed every 3 years.
Specialist competence matrices
2.6 Annual Report Template can be used to submit information needed for the group reports for the period of August 2023 to July 2024.
2.7 The Annual Groups Calendar can be used to support committee planning, and to give an oversight of dates throughout the year for committees to be aware of.
These documents clarify the purpose of groups and undertaking committee business, and support you in carrying out group activities.
Looking for a quick answer? Read our group committee member FAQs
CIfA Group budgets for running the group are approved each year and the Member Engagement Coordinator will complete the annual budget request form for each group by the end of January each year. Budgets will be confirmed by the beginning of the financial year (1 April).
Groups are encouraged to run and create their own content for events or workshops. These can be long formats, such as full or half day conferences, workshops, CPD courses, or shorter formats, such as a lecture with your AGM or a digital networking session.
Please provide a proposal, giving plenty of notice, using the forms below and get in touch with CIfA's Events Manager, Ellie at conference@archaeologists.net and Cara at groups@archaeologists.net.
Please refer to the following guidance when arranging a CPD workshop with specific outcomes:
